Frequently Asked Questions about Abstract Submissions

Updated Scheduling Notices were emailed on August 10.  If you are a presenter of an oral or poster presentation and you have not received your updated scheduling notice, then check your spam folder and check your submission account on the Pacifichem 2015 Abstract System for all of the emails that have been sent by Pacifichem 2015 Administration.

Presenters may check the current status of their submitted abstracts, see previous emails sent by Pacifichem 2015, or withdraw abstracts at any time by filling out the Withdrawal Request Form:

http://surveys.acs.org/se.ashx?s=04BD76CC0346F9CF

As a courtesy, presenters should let the organizers know that you will not be able to attend Pacifichem 2015, which gives the organizers sufficient notice to rearrange their sessions.  [The lead organizer emails are on the Pacifichem Technical Program page.]

Q. What is an Acceptance Notice?

A. Acceptance Notices were emailed to all Pacifichem 2015 presenters on May 15.  The Acceptance Notice informs the presenter that their abstract has been accepted as an Oral or Poster presentation.  Session Types: Oral-AM (Morning), Oral-PM (Afternoon), Oral-Eve (Evening); Poster (Poster session affiliated with a symposium), General (Poster session affiliated with one of the 11 topic areas for the meeting).  Presenters use the Acceptance Notice to start planning for the meeting.  Presenters may check on the status of their abstracts at any time through the Pacifichem 2015 abstract system: https://pacifichem2015.abstractcentral.com.

Q.  What is a Scheduling Notice?

A.  Pacifichem 2015 were emailed May 27.  Scheduling Notices inform the presenter of the date, time, and location for the presentation.  Pacifichem will send out updated Scheduling Notices periodically to account for scheduling changes created by presentation conflicts and withdrawals.

Q.  I have moved to another university or company and my contact information has changed.  How do I continue to receive emails from Pacifichem?

A.  Log into your abstract submission account and click “your name” in the top menu bar; select General Information and Contact Information and update your contact information including your new email address.  Note: you can always see emails sent to you by clicking Messages (New) in the top menu bar and selecting E-mails (New).

Q. How do I withdraw my abstract?

Presenters who are unable or unwilling to make a scheduled presentation at Pacifichem 2015 should withdraw the abstract using the Withdrawal Request Form: http://surveys.acs.org/se.ashx?s=04BD76CC0346F9CF.  As a courtesy, presenters should let the organizers know that you will not be able to attend Pacifichem 2015, which gives the organizers sufficient notice to rearrange their sessions.  [The lead organizer emails are on the Pacifichem Technical Program page.]

Q. How do I check to see if my abstract has been scheduled?

A. Log into your submission account and check the Status column for Under Review, Accepted, or Sessioned on the View Submissions page.

Q. When will I be officially notified by Pacifichem 2015 that my abstract has been accepted?

A. Because of the unprecedented number of abstracts submitted to Pacifichem 2015 (~18,000), the timeline to complete the review and sessioning of all abstracts by the organizers was delayed by about two weeks after April 30. The current timetable for acceptance and scheduling notices is:

Abstract submitters may check the Messages (Visa Letter) in their submission account to retrieve emails sent by the abstract system.  The Visa Letter can be used as a general Acceptance Letter.  See Visa Letter question below.

Q. How do I verify that I am presenting a paper at Pacifichem 2015 as part of documentation needed for a US Visa application?

A.  Once an abstract has been accepted and scheduled into a session, then the presenter can download the acceptance notice from their 2015 Pacifichem Abstracts Systems user account.  See Travel and the US Visa Application Process on the Pacifichem web site for more information.

Q. My abstract was accepted and sessioned as an oral presentation.  But I wish to give a poster presentation instead.  How do I change from oral to poster presentation?

A. The symposium organizers make the decisions on sessioning the abstracts submitted to their symposium.  Therefore, contact the organizer of the symposium which accepted the abstract and ask that the oral presentation be changed to a poster.  [The lead organizer emails are on the Pacifichem Technical Program page.]

Q. My contributed-oral abstract was not accepted into the oral program but was sessioned into the poster session.  I had indicated in the submission of my abstract: If my paper is not accepted as an oral presentation, then withdraw my abstract.  Why wasn’t it withdrawn automatically?

A. Pacifichem 2015 will not withdraw a presentation automatically in this case.  The person who submitted the abstract withdraws presentation if they no longer wish to participate in Pacifichem 2015.  To withdraw the abstract, Log into your submission account and Under ACTION: Select Withdraw Abstract.  As a courtesy, oral presenters should let the organizers know that you will not be able to attend Pacifichem 2015, which gives the organizers sufficient notice to rearrange their sessions.  [The lead organizer emails are on the Pacifichem Technical Program page.]

Q. I can no longer attend Pacifichem.  How do I withdraw my abstract?

A. Log into your submission account and Under ACTION: Select Withdraw Abstract.  As a courtesy, oral presenters should let the organizers know that you will not be able to attend Pacifichem 2015, which gives the organizers sufficient notice to rearrange their sessions.  [The lead organizer emails are on the Pacifichem Technical Program page.]

Q. I did not receive my Acceptance or Scheduling Notice. Why?

A. Sometimes emails are blocked by spam filters. First check your spam folder for the missing emails. However, you can always find the emails sent by the abstract system to you by logging into your submission account and checking Messages: E-mails at the top menu bar.  Under ACTION: View Abstract will give you the current status of the abstract.  The Abstract Proof has the same information as the Scheduling Notice.

Q. How do I edit my abstract?

A. After the Call for Papers ended on April 15, 2015, abstracts can no longer be edited. Make any corrections or updates to the abstract during the presentation on the slides or the poster.

Q. I tried to log in with my User ID and Password, but they no longer work.  Why?

A. The User ID and Password are Case Sensitive.  If you use upper case letters in the User ID or Password, then  enter them into the log in page with the same upper case letters.

Q. Do I need an invitation to attend Pacifichem 2015?

A. No, Pacifichem does not invite individuals to attend the meeting.  Pacifichem 2015 is open to any scientist who is interested in attending or presenting a paper.  In order to attend the technical session, all attendees must register, pay the registration fees, and display the registration badge.  However, if your institution or Visa documentation requires an invitation letter, then email Pacifichem@acs.org with a request for an official invitation letter.

Q. What are Invited and Contributed abstracts?

A.  Symposium organizers of the technical symposia invite well-known speakers to present a paper.  Abstracts submitted by these individuals are called Invited abstracts or Invited papers.  In addition to Invited abstracts, all Pacifichem 2015 symposia are open to Contributed abstracts where the authors have research work directly related to the subjects covered in the symposium.  All abstracts – Invited and Contributed – are reviewed for acceptance by the symposium organizers.

Q. Does the single registration fee cover all of my presentations?

Yes.

Q. If I am an Invited speaker, do I automatically get a free registration?

A. No.  Invited speakers must register and pay the registration fee like all attendees.  However, invited speakers should contact the organizer(s) who invited them about travel expenses and the possibility of obtaining a registration voucher.

Q. How many abstracts can I submit?

A. There is a maximum of 2 Invited abstracts per individual speaker and a maximum of 3 abstracts (2 Invited plus 1 Contributed, 1 Invited plus 2 Contributed, or 3 Contributed) per individual speaker.  There is no limit on co-authorship, for example, many students citing the same thesis professor.